Create meeting notes
In mocoVoice, AI can automatically create meeting notes based on the transcript. You can efficiently summarize the main points and decisions of a meeting.
Preparation: Check and edit the transcript
To create more accurate meeting notes, we recommend checking the transcript beforehand.
- Organize speaker names
If you correct the initialSPEAKER_00display to the actual participant names, the “Participants” and speaker information in the meeting notes will be accurate. - Fix text content
If you fix voice recognition errors or refine expressions, the quality of the meeting notes will improve. - Check the template
The meeting notes template format is Markdown. It will automatically summarize according to your expected shape.
Steps
1. Open the transcript
From “Files” (transcription history), open the transcript you want to create meeting notes for.
2. Select the “Meeting notes” tab
Select Meeting notes from the tabs at the top of the transcript screen.
3. Choose a meeting notes template
Click to open the selection field that says “Use ‘General’ as template” and choose the template that fits your purpose.
mocoVoice provides the following standard templates.
| Template name | Description |
|---|---|
| General template (Default) | Template for general meetings |
| Q&A template | Template for Q&A style meetings |
| Action-oriented template | Template that clearly summarizes ToDos and decisions |
| Sales template | Template specialized for recording sales discussions |
| Speaker summary template | Template that summarizes key points of speech by speaker |
Besides standard templates, you can also use your company’s own templates. See Customize meeting notes templates for how to create them.
4. Click “Create meeting notes”
Once you decide on the template to use, click the button to start creating.
5. Creating
The AI parses the transcript content and creates meeting notes according to your chosen template. It takes a few minutes to complete depending on the length of the transcript.
6. Check and edit the created meeting notes
When complete, the meeting notes appear on the screen. Depending on the template you chose, items like “Participants”, “Agenda”, and “Decisions” are automatically extracted and organized.
Since the AI creation results may not be perfect, please perform a final check and make adjustments. See Edit meeting notes for how to edit them.
7. Check side-by-side with the transcript (Split view)
On wide screens like PCs, select Split view at the top of the screen to display the transcript and meeting notes side by side. This is useful when you want to check and edit the meeting notes while comparing them to the original statements.
Drag the border in the middle left or right to adjust the width of each view. You can also change the text size of the transcript and meeting notes individually during split view.
Note“Split view” appears when the screen width is sufficient. On smartphones or narrow screens, switch between the “Transcript” and “Meeting notes” tabs to check.
8. Download
You can save the completed meeting notes in Word, Markdown, Text, or other formats from the download button in the bottom right.
9. Recreate
Click the recreate button in the top right of the meeting notes to create the meeting notes again.
Additional info
Customize meeting notes templates explains more detailed templates and how to create SOAP format meeting notes templates.