Register voices
Register team members’ voiceprints and select them before transcription to identify matching speakers.
Register a voice → Select speakers when starting a transcription.
1. Register a voice
From team settings
- In Team settings, find the person in the member list and click Register in the voiceprint column.
- Choose a microphone and start recording. The person being registered should read the displayed text.
- Speak for at least 20 seconds, then stop recording. Recording stops automatically at 30 seconds.
- Play it back, confirm the voice, and register it. Wait until the status shows Registered.
| Name | Color | Team role | Job title in team | Voiceprint | ||
|---|---|---|---|---|---|---|
| Member A | Editor | Sales | member-a@example.com | RegisteredDelete | ⋮ | |
| Member B | Editor | Development | member-b@example.com | ⋮ |
To try again, use Record again to return to the recording screen.
From organization management
Organization administrators can register voices from the organization user list using the same recording steps. Users do not need to be assigned to a team yet.
Where can the voice be used?
| Registration method | Available in |
|---|---|
| Team registration, organization sharing OFF | The team where it was registered |
| Team registration, organization sharing ON | Teams the person belongs to within that organization |
| Organization management | Teams the person belongs to within that organization |
For teams within an organization, Also register with the organization is ON by default after recording. The person must also belong to that organization.
For example, a voice registered with the organization becomes available in the sales team when that person joins it later. Voices are not shared with other organizations.
2. Select speakers for a transcription
Before starting, select participants under Included speakers in the advanced settings. Only registered voices appear as candidates.
Save frequently selected people as your Default speakers in personal settings. These are your own initial selections and can be changed for each transcription.
Names are applied when voices match selected people. Unselected, unregistered, or uncertain speakers keep their original speaker labels. Registration alone does not apply a voice to every transcription.
Save regular participants
- Click your name at the bottom left.
- Under Voiceprints → Default speakers, choose your regular participants.
- They will be preselected next time. Change Included speakers in the advanced settings to use a different selection for a particular transcription.
This is your personal setting, stored in this browser separately for each team. It does not change other members’ settings. If Enable voice registration is off, turn it on.
Who can register and delete voices?
| Screen | Role | Register / delete |
|---|---|---|
| Team settings | Administrator or editor | Yes |
| Team settings | Submitter or viewer | No |
| Organization management | Organization administrator | Yes |
| Organization management | Organization viewer or member | No |
Team roles govern team settings; organization roles govern organization management. The person whose voice is registered does not need to be an administrator.
Delete or register again
Use Delete in the user list. To replace a voice, delete it and record again.
Deleting an organization voice also makes it unavailable to teams that shared it. This also applies when deleting that voice from team settings.
If registration fails
- Check that the microphone input meter responds.
- Record only the person’s voice in a quiet place.
- Move closer to the microphone if the voice is too quiet, then try again.
Voice matching can make mistakes. Review speaker names after transcription.
The registration recording is deleted after feature extraction. Voice features are retained for matching.